Assistant to Office Manager

To be successful in this role you will:

• Provide high-level administrative support to the Commissioner including financial processing, spreadsheets and/or database maintenance.
• Assist in managing the office budget and the expenditure of the office by the Financial Management Practices Manual
• Assist in regularly reviewing financial reports and compiling budget estimates for the TIQ Vietnam office.
• Assist in coordinating resources to support the business needs of the office and the management of the day-to-day administrative matters.
• Prepare, format, and track letters, reports, Ministerial Briefing Notes, submissions, and other correspondence relating to the office operations.
• Manage HR administrative issues including staff personnel records, salary and leave details, recruitment, and professional training.
• Provide a high level of client service and contribute as an office team member.
• Organise appointments, seminars, meetings, and travel arrangements for officers and visitors.
• Foster an environment that values performance, customer service, continuous improvement, and innovation in the delivery of high-quality services.
• Manage accommodation/lease matters and liaise on building management issues.
• Support marketing staff with programs and planning for trade missions and visiting business delegations.
• Assist in research and provide support for projects undertaken by the local TIQ office, as directed by the Commissioner.
  The Ideal Candidate for this Role (key capabilities)To determine your suitability for the role, you will be assessed on the following key capabilities that link to the “key responsibilities and accountabilities” for this role:
  1. Bachelor’s degree. At least 2 years of experience as an office administrator.
  2. Demonstrated sound knowledge of financial management and administrative practices.
  3. Shows strong self-management.
  4. Actively works to understand and support customers and stakeholders.
  5. Demonstrates clear and concise, cross-cultural written and verbal communication skills.
  6. Demonstrates commitment to own development and continuous self-improvement and sees learning opportunities in everyday work.

  High-level written and spoken English is essential.  Fluency in xxx language is highly desirable. Knowledge and experience using the Microsoft Office suite of programs (Excel, Word, and Outlook) are required.