Hotline: +84 981234376

Admin & WMS Coordinator

SLP Park, Lot CN4-1, Thuy Hoa Ward, Yen Phong Industrial Park (Expanded Zone), Bac Ninh

Locations

Bac Ninh

Salary

15,000,000 - 15,000,000 VND

Experience

0 year

Job type

Temporary full time

Industry

Consulting

Job ID

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NIC Global, in partnership with UPS (United Parcel Service), is seeking 01 outsourced Admin & WMS Coordinator to join the UPS CL office in Yen Phong, Bac Ninh Province

Purpose: Support warehouse and supply chain operations for UPS’s customer Cambium (USA), working on-site at Jusda’s facility, by operating the Softeon WMS and managing associated documentation and reporting tasks

Job Description

  • WMS Operations & Order Processing

    • Check emails from Customer Cambium for special instructions on daily orders.

    • Receive EDI orders from Customer Cambium, verify availability in Softeon, release orders, print Picking Lists, and send to Customer Jusda.

    • Identify and report any discrepancies to Customer Cambium, then follow up with Customer Jusda for clarification.

  • Documentation Preparation & Distribution

    • Export CI & PL for completed pick-pack orders from Softeon; revise per Customer requirements.

    • Send revised CI & PL to Customer Cambium by email, and consolidate documents for repacked orders as instructed.

  • Email Management & Customer Communication

    • Receive and action shipping instructions from Customer Cambium.

    • Handle special outbound-shipment requests from Customer Cambium, then relay tasks to Customer Jusda.

  • Tracking & Data Updates

    • Update the Daily Tracker on SharePoint with outbound shipment statuses.

    • Close outbound shipments, monitor ASN details, and forward confirmations to Customer Jusda.

  • Reporting & KPIs

    • Maintain the Scorecard and download automated daily reports from Softeon.

    • Distribute Daily Reports to Customer Cambium.

Required skills

  • Bachelor’s degree or higher.
  • Fluent in written and reading English; basic spoken English is sufficient.
  • At least 1 year of office-based experience; preferably in a role where English is used extensively in daily operations.
  • Detail-oriented, strong data-handling skills, and deadline-driven.
  • Proficient with Microsoft Office and comfortable learning new systems.
  • Good communication and teamwork abilities.

Benefit

  • Gross Salary: VND 15,000,000, comprising:

    • Basic Salary (for social insurance contributions): VND 9,000,000

    • Transportation Allowance: VND 5,270,000

    • Meal Allowance: VND 730,000

  • Bonus: 13th-month salary plus an annual performance bonus equivalent to 1 month’s salary

  • Probation Period: 2 months at 100% salary, with full social-insurance coverage

  • Training & Onboarding: Comprehensive training and guidance on software usage and working processes

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