Admin & WMS Coordinator
NIC Global, in partnership with UPS (United Parcel Service), is seeking 01 outsourced Admin & WMS Coordinator to join the UPS CL office in Yen Phong, Bac Ninh Province
Purpose: Support warehouse and supply chain operations for UPS’s customer Cambium (USA), working on-site at Jusda’s facility, by operating the Softeon WMS and managing associated documentation and reporting tasks
WMS Operations & Order Processing
Check emails from Customer Cambium for special instructions on daily orders.
Receive EDI orders from Customer Cambium, verify availability in Softeon, release orders, print Picking Lists, and send to Customer Jusda.
Identify and report any discrepancies to Customer Cambium, then follow up with Customer Jusda for clarification.
Documentation Preparation & Distribution
Export CI & PL for completed pick-pack orders from Softeon; revise per Customer requirements.
Send revised CI & PL to Customer Cambium by email, and consolidate documents for repacked orders as instructed.
Email Management & Customer Communication
Receive and action shipping instructions from Customer Cambium.
Handle special outbound-shipment requests from Customer Cambium, then relay tasks to Customer Jusda.
Tracking & Data Updates
Update the Daily Tracker on SharePoint with outbound shipment statuses.
Close outbound shipments, monitor ASN details, and forward confirmations to Customer Jusda.
Reporting & KPIs
Maintain the Scorecard and download automated daily reports from Softeon.
Distribute Daily Reports to Customer Cambium.
Required skills
- Bachelor’s degree or higher.
- Fluent in written and reading English; basic spoken English is sufficient.
- At least 1 year of office-based experience; preferably in a role where English is used extensively in daily operations.
- Detail-oriented, strong data-handling skills, and deadline-driven.
- Proficient with Microsoft Office and comfortable learning new systems.
- Good communication and teamwork abilities.
Benefit
Gross Salary: VND 15,000,000, comprising:
Basic Salary (for social insurance contributions): VND 9,000,000
Transportation Allowance: VND 5,270,000
Meal Allowance: VND 730,000
Bonus: 13th-month salary plus an annual performance bonus equivalent to 1 month’s salary
Probation Period: 2 months at 100% salary, with full social-insurance coverage
Training & Onboarding: Comprehensive training and guidance on software usage and working processes