Nhân viên Admin kiêm Lễ Tân – Công ty Thụy Sĩ
NIC’s Client
Reception
• Receive and transfer calls to the required speaker
• Welcome guests and contact required people
• Arrange PPE neatly and provide PPE to visitors
• Receive and order newspapers/magazines as ordered
• Receive incoming posts & packages and send posts & packages as required from departments
• Consolidate canteen report, tea break report, printing report, coffee report, magazine report, and post report by the end of the month
• Car management
• Receive car booking requests
• Arrange cars
Administration
• Support logistic organizing training course
• Support printing services, coffee beans services, coffee machine rental service, drinking water service, Crown file box service,
• Consolidating tea break report, printing report, coffee report, post report, mobile phone report, taxi report & business card report by the end of the month
• Managing car booking system and arranging the car for business trip service, making monthly car allocation reports and PR, GR for payment to the vendor
• Managing stationery orders, making monthly reports and PR, GR for payment to the vendor
• Making PR, GR for taxi service
• Assisting event preparation such as Christmas, Tet, etc
• Checking all documents & invoices to ensure they align with Company procedures before getting approval from the Administration Manager.
• Proper filling all administration documents
• Other jobs assigned by supervisor.
Dimensions
• Telecommunication systems (telephone and fax) used.
• Flow of incoming and outgoing calls, faxes, and mail.
• Number of guests
Required skills
Challenges
• Managing multiple priorities from departments and individual employees
• Maintain a friendly and welcoming attitude throughout the day
Requirements: Bachelor’s degree with 2 years of relevant experience, English Fluency.
Benefit
• Normal working time is Mon – Friday, 8.00 am – 4.30 pm.
• Year-end party allowance: 600.000 VND/ pax – subject to actual spend, no accrual if not consumed and have the approval from Customer, with submission of appropriate supporting documents.
• Annual summer outing allowance : 3.700.000 VND/pax/year. Subject to actual spend, no accrual if not consumed and have the approval from Customer.
• 13th salary
• Festival allowance 5 times/year (500.000 VND/time and Lunar New Year is 3.000.000 VND) subject to prior approval from the Customer
• Year-end party allowance: 600.000 VND/ pax – subject to actual spend, no accrual if not consumed and have the approval from Customer, with submission of appropriate supporting documents.
• Annual summer outing allowance : 3.700.000 VND/pax/year. Subject to actual spend, no accrual if not consumed and have the approval from Customer.
• 13th salary
• Festival allowance 5 times/year (500.000 VND/time and Lunar New Year is 3.000.000 VND) subject to prior approval from the Customer
