Administrative Assistant ( Only Female )
• The position involves duties relating to the Global Alliance for Trade Facilitation’s (GATF) customs bond project in Vietnam to assist Vietnam with trade facilitation and improvement of Vietnam’s business environment for international trade for both foreign and domestic enterprises.
• The position will involve duties necessary to organization and holding of GATF events and meetings in Vietnam at various venues in Hanoi and Ho Chi Minh City, arranging air travel and hotel quotations and bookings for foreign experts, working with finance and accounting staff to arrange various payments and obtaining of required receipts and documentation.
• Duties will include providing support for gathering of information for and preparation of a broad variety of reports requested by GATF partner organizations involving project progress and activities, monthly budget and expense tracking and other reports as required. Additional duties will involve consulting services for its clients.
High proficiency in English and Vietnamese communications skills. Language proficiency: Native Vietnamese and excellent speaking and writing skills in English. Ability to simultaneously interpret in meetings as required. Additional languages a plus.
Experience with preparing special event agendas and questionnaires and, arranging for timely printing of presentations and materials for special events. Ability to work with interpreter and translation service providers to coordinate services for special events.
Ability to communicate with government organizations and business associations to schedule special events, develop and send out official invitation letters and, conduct communications with participants and invitees for special events in both Vietnamese and English.
At least one to two years of experience with booking and organizing special events conducted in hotels and conference centers.
Task and time management skills, analytical skills, document management skills, problem-solving skills.
Computer literacy and good capabilities involving Microsoft Office products, Mail, Skype and use of Internet involving Google, Twitter and Instagram, with a high correspondence speed.
Ability to use Microsoft Excel work books and worksheets to prepare budget and expense tracking monthly reports. Familiarity and experience with budgets and accounting reports.
University graduate with degree in Business Administration, Accounting or Law and Economics.