1. Hot Trend: Rising Personnel Costs and the “Massive” Payroll Service

Managing employee salaries has never been more complex. At the beginning of 2025, a Vietnam Briefing report revealed that the national average salary increased by about 8–10% compared to the same period last year, rising from VND 7.7 million to VND 8.3 million per month. Particularly in the North Central and Central Highlands regions, the increase reached around 11.7%, though the absolute figures are still lower than in Hanoi or Ho Chi Minh City. Payroll service.

In addition to wage pressure, updates to personal income tax (PIT), social insurance (SI), health insurance (HI), and labor laws are constant, forcing businesses to keep up to avoid violations. This is the point where many companies face a dilemma: build an internal payroll team or look for a more flexible solution?

2. Payroll Service – A Growing Trend

In Vietnam’s market, many companies are ahead of the curve—outsourcing the payroll process, also known as Payroll Outsourcing. According to Adecco Vietnam, in Q2/2025, demand for outsourced payroll and on-site HR rose by 15% compared to before, with particularly strong growth in the F&B sector, driven by cost savings and legal compliance needs.

Globally, HR experts emphasize that outsourcing this service is no longer just a short-term fix—it’s becoming a long-term strategy to optimize operational efficiency.

3. Clear Benefits of Outsourced Payroll Services

3.1. Save Time and Long-Term Costs

No need to train staff, purchase software, or constantly update regulations—businesses simply pay a fixed fee to the service provider for fast, accurate, and sustainable payroll management.

3.2. Strict Legal Compliance

Professional providers keep track of changes in labor, tax, and insurance policies to ensure businesses avoid fines or back payments.

3.3. Enhanced Data Security

Outsourced payroll is now backed by advanced technology, cloud-based storage systems, data encryption, and access controls—ensuring payroll information remains secure and employees feel assured.

3.4. Optimize Internal Resources

HR and accounting teams can focus more on employee development strategies and building company culture instead of being bogged down with monthly salary and bonus processing.

3.5. Flexible Workforce Scaling

When businesses want to increase or reduce headcount, especially during peak seasons, outsourced payroll allows adjustments in just a few days without incurring internal contract termination costs.

4. Key Payroll Service Trends in 2025

4.1. Integration of Automation and AI

According to Faro Vietnam, the application of automation/AI in payroll is highly rated for accuracy (78%) and cost efficiency (62%) in HR surveys. Automated systems record attendance, track work hours, and update payroll formulas when laws change—minimizing errors.

4.2. Flexible End-to-End Services / SAAS Models

Providers such as Mercans, Manpower, and Skuad now offer SAAS systems that let businesses easily adjust headcount and salaries via online dashboards—ideal for expansion across multiple provinces and regions.

4.3. Professional HR Outsourcing for SMEs

SMEs are increasingly turning to HR outsourcing, including payroll services, to reduce risks and focus on business growth instead of cumbersome administrative work.

5. Strategic Role of EOR/PEO Providers

The EOR (Employer of Record) or PEO (Professional Employer Organization) model, when combined with full legal, insurance, and payroll management, offers a “turnkey” payroll solution that gives businesses complete peace of mind operating in Vietnam.

NIC Global – Comprehensive Payroll Service Solutions

NIC Global doesn’t just provide payroll services—it delivers a full HR management solution to help businesses achieve maximum efficiency.

NIC Global’s services include:

• Accurate and timely payroll processing for all types of employment contracts.
• Legal compliance: Continuous monitoring of changes in Labor Law, SI, and PIT to ensure payroll is always compliant.
• HR and insurance records management: Assistance with declarations, adjustments, and final settlements for SI and HI.
• Advanced technology integration: NIC Global’s payroll system enables secure, anytime, anywhere access to data.
• Absolute data security: International security standards and multi-layer encryption.
• Strategic HR consulting: Not just a service provider but a strategic partner in human capital management.
• Flexible services: Suitable for FDI companies, SMEs, and multinational corporations, with customizable processes.

With over 20 years of HR experience, NIC Global is committed to delivering optimal payroll solutions, helping businesses cut costs by up to 30% and improve HR efficiency by up to 40%.

Guidelines for Mastering Outsourced Payroll Services

• Clearly define your needs (staff size, frequency, industry specifics).
• Verify the provider’s legal credentials and experience.
• Request a demo of payroll, security, and reporting systems.
• Optimize SLAs (salary payment timelines, legal updates, error handling).
• Review contracts for clear roles, responsibilities, and transparent costs.

Outsourced payroll services are no longer optional—they’re a foundational strategy for efficient operations, cost savings, technology adoption, and legal compliance. With its extensive experience and comprehensive HR ecosystem, NIC Global is committed to supporting businesses in optimizing resources, enhancing efficiency, and achieving sustainable growth.

Contact NIC Global today for a free consultation and to experience premium payroll services!

For contact and support:

Facebook: NIC Global – Human Resource Solutions
LinkedIn: NIC Global Sourcing JSC
Website: www.nicvn.com
Email: info@nicvn.com
Hotline: (+84) 981.23.43.76
Address:

• Hanoi Office: No. 3A Thi Sach, Hai Ba Trung Ward, Hanoi, Vietnam
• Ho Chi Minh City Office: Dakao Center Building, 35 Mac Dinh Chi, Sai Gon Ward, Ho Chi Minh City, Vietnam

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